Subject: Event Venue Inquiry - [Your Name/Company Name] - [Event Name]

Dear [Venue Contact Person Name],

My name is [Your Name] and I am [Your Title] with [Your Company Name/Organization]. I am writing to inquire about the availability of your venue for an event we are planning.

Event Details:

• Event Type: [Event Type, e.g., Wedding Reception, Corporate Conference, Birthday Party]
• Event Name: [Event Name, if applicable]
• Date and Time: [Date] at [Time] to [Time] (or specify date range if applicable). Please let me know if this date and time are available. We are also flexible and could consider [alternative dates/times].
• Guest Count: We anticipate approximately [Number] guests.
• Venue Requirements: We require a venue with the following features: [List specific requirements, e.g., seating capacity for [number] guests, dance floor, stage, projector and screen, catering kitchen, ample parking, outdoor space, specific décor style, etc.]. [If applicable, mention any specific needs regarding accessibility for guests with disabilities].
• Budget Range: Our budget for the venue rental is approximately [Budget Range, e.g., $5,000 - $10,000].

Additional Questions:

• What is your pricing structure for venue rental on [Date(s)]? Please provide a breakdown of costs, including any additional fees or charges.
• What catering options are available at your venue? Do you have preferred caterers, or can we bring in our own?
• What is your cancellation policy?
• Do you have any availability for a site visit? We would appreciate the opportunity to see the venue in person.
• [Add any other relevant questions, e.g., regarding sound systems, lighting, decorations, permits, etc.]

Thank you for your time and consideration. We look forward to hearing from you soon.

Sincerely,

[Your Name] [Your Phone Number] [Your Email Address] [Your Website (optional)]